Foundation / Corporation
Mid-America Regional Council (MARC)
01/14/22 4:00 PM CDT
Contract for services to a Kansas or Missouri business in eligible locations to enhance the audiovisual capabilities of the primary meeting room at the funding source's office. The selected vendor will install a complete working system with easy-to-use technology that will facilitate participation for both in-person and remote attendees. Eligible businesses are located in the Kansas City metropolitan area, which includes Cass, Clay, Jackson, Platte, and Ray Counties in Missouri; and Johnson, Leavenworth, Miami, and Wyandotte Counties in Kansas.
MARC is requesting proposals for audiovisual improvements in its main meeting room (Boardroom) to facilitate hybrid meeting participation. The ideal solution will allow effective use of the room for meetings consisting of in-person attendees and/or remote attendees participating through online-meeting platforms or by phone. The Boardroom has a functioning audio system consisting of ceiling mounted speakers and a podium microphone. It has a projector and projector screen controlled by an AMX display panel built into the podium.
MARC’s role in the region is as a convener of people, facilitator of collaboration, conveyor of key information and a mechanism for feedback and exchange. Consequently, it is imperative that their conference center provide for maximum participation and engagement in a variety of formats for a variety of meeting types and sizes. MARC is interested in the systems and equipment necessary to accomplish the functionality to address hybrid meeting needs but is also interested in innovative alternatives that provide for even greater engagement capacity.
The general objective of this project is to make sure the room is equipped with all required components to have effective hybrid meetings by ensuring that room participants can hear online participants clearly and can be heard by online participants clearly from all locations in the room. In addition, room participants should be able to easily read shared documents/presentations on the screen and see video shots of remote participants at the same time. Remote participants should be able to see closeup video shots of anyone speaking in the room with the ability to see the entire room when nobody is speaking. Implemented technology should be intuitive and easy to operate by nontechnical users.
For a list of desired features and functionalities for the new system, see https://www.marc.org/Requests-for-Proposals/RFP/RFP_Boardroom-AV_2021.aspx#page=3.
The contract will be awarded based on a combination of the following criteria:
GrantWatch ID#: 200502
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Responses can be submitted in print or electronic formats.
Printed responses should be delivered to:
Mid-America Regional Council
600 Broadway, Suite 200
Kansas City, MO 64105
Electronic submittals should be emailed in PDF format to Sasan Baharaeen at firstname.lastname@example.org.
All questions regarding this Request for Proposals (RFP) should be directed to:
Information Technology Program Director
600 Broadway, Suite 200
Kansas City, MO 64105
Kansas City metropolitan area
USA: Kansas: Johnson, Leavenworth, Miami, and Wyandotte Counties; Missouri: Cass, Clay, Jackson, Platte, and Ray Counties
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